Rules & Terms

When to apply

Applications to the 2018 JTPA will be accepted from Friday 2nd March 2018 up to the closing date on Monday 17th September 2018 at 5pm. We will be reviewing all applications every month until the closing date. No submissions will be accepted after 5pm on the 17th September 2018. As works are received a selection may be displayed on the dedicated website with links to the author’s own website. It should be noted that such selection does not necessarily indicate any form of short-listing for the purpose of final judging. A final list of three award winners will be drawn up by Friday 5th October and announced by email, on the JTPA website and Facebook on Friday 5th October 2018. 

Proof of Eligibility

The selected three winners may be asked to provide the following evidence before formal announcement is made. If asked, failure to do so will result in not being included in the final winning three competitors. Those selected will be informed by the organisers by a ‘without prejudice’ communication. Final year students may be asked to provide evidence of matriculation or written acceptance of a course on official College or University headed paper. Postgraduate and MA students may be asked to provide their Certificate of [ordinary] Graduation and written acceptance to their ‘after graduation’ course on official College or University headed paper. Photographers within five years of graduation may be asked to provide their Certificate of Graduation. All requested evidential documentation must display – the name of the course; the name of the College or University; the relevant year / dates; confirmation that the course is a Degree course.

Print Sizes

The size and quantity of the prints to be exhibited will be determined by a representative of the Award Team and gallery curator in consultation with the artist. In the event of a dispute the decision of the Award Team representative and curator will prevail and be final.


Competitors will be deemed to have full knowledge of and accepted the conditions and rules of the Jill Todd Photographic Award. Circumstances may arise which are beyond the control of the competition organisers (The Jill Todd Trust) which may unavoidably render the conducting of the competition and award of benefits and prizes impossible. The organisers will take all measures to avoid such occurrences but in the event of any such situations arising will not accept any liability whatsoever. The organisers may at their discretion vary the terms and conditions of the competition which if occurs will be published on the dedicated website. The judges’ decision regarding the selection of the winning entries and all related matters will be final.

Copyright and Usage

Copyright for all images remains with the artist. However the Jill Todd Photographic Award reserves the right to use selected images on its website, and for press promotion of The Award for a period of 5 years. Photographs will not be used for any other purpose, without the express permission of the artist.

Data Protection (Privacy Policy)

  • The Jill Todd Photographic Award [JTPA] takes the form of a photographic competition, hosted by registered charity: The Jill Todd Trust [JTT] Registration number: NIC102553

  • The JTPA is organised by an Edinburgh-based Advisory Team in conjunction with the JTT.

  • All data received during the JTPA process will be treated in accordance with the General Data Protection Regulation [GDPR] / 25th May 2018.

  • All entrants data including photographic art work will be received electronically via the dedicated JTPA website.

  • Enquiries made by entrants will be enabled via the dedicated email address published on the website and received and responded to by the Chair of the JTT.

  • The Chair may consult with the Chair of the JTPA Judging Panel who is also a member of the Advisory Team.

  • Access to the submitted data and photographic art work will be restricted to the consultant website manager and the JTPA Advisory Team.

  • Submitted art work will be displayed to a selected team of Judges for the purposes of selecting the winners and highly commended entrants of each award.

  • Those judges will be requested to observe and exercise the terms of the GDPR.

  • Submitted email addresses will be retained on the JTT Chair’s secured computer for five years from the year of entering. This is to enable contact be made to provide information regarding the Award to eligible alumni.

  • Entrants email addresses will be added to our mailing list database and will receive JTPA related emails such as entry reminders and event invitations. Entrants can unsubscribe at any time either via the link on any email received or by emailing

  • Those subscribing to the mailing list database via will receive JTPA related emails such as entry reminders and event invitations. Subscribers can unsubscribe at any time either via the link on any email received or by emailing

  • Unless otherwise expressly requested, such data and submitted art work will be deleted upon five years after each respective year of the JTPA.

  • Copyright and use of art work will be implemented as described in the section above named 'Copyright and Usage'.